Government officials at BMZ were drowning in 200+ page PDF reports, spending 60% of their time manually parsing documents instead of making strategic decisions.
Critical insights were buried deep in bureaucratic text, slowing down vital development aid decisions.
The key insight: 60% time spent on manual review could be automated with AI document intelligence.
User research with BMZ ministry officials. Understanding their real workflows with 200+ page reports.
Built a chatbot interface. Technically sound, but completely missed their actual needs.
Critical insight: officials needed instant visual synthesis, not conversational AI. Redirected the entire project.
Weekly testing kept us honest. Every feature justified by real user needs, not assumptions.
Shaped by 12 rounds of continuous dialogue with the people who use it daily.
reduction in review time
pages per report
adoption rate
user satisfaction
"PortfolioNavigator changed the way we read — turning information overload into instant understanding."
— BMZ official, final review